News

 

What's Happening Locally and Nationally

 

 

 

Staffordshire LOC AGM - Tuesday 13th June 2017
Staffordshire LOC's AGM and CET event will take place on Tuesday 13th June 2017
NHS Cataract Clinic Rowley Hall Hospital - Temporary Closure
Rowley Hall Hospital in Stafford have advised that in recent weeks they have had a huge increase in NHS cataract referrals from Opticians and GPs which has resulted in very limited clinic and theatre capacity.
Notice of Glaucoma Referral Refinement Scheme
As you may be aware, Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC) have been in talks with South East Staffs & Seisdon CCG regarding the commissioning of a Glaucoma Referral Refinement scheme. I am pleased to advise you that we have now received agreement for this service which SASPEC hopes will launch in May.
Notice of MECS Scheme in South Staffordshire
As you may be aware, Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC) have been in talks with the CCGs from Stafford & Surrounds, Cannock Chase and South East Staffs & Seisdon regarding the commissioning of a Minor Eye Conditions Service (MECS), formally known as PEATS, and recommissioning the service in the case of Stafford & Surrounds and Cannock Chase. I am pleased advise you that we have now received agreement from all 3 CCGs for this service which SASPEC hopes will launch in April for those already on the scheme in Stafford & Surrounds and Cannock Chase practices, and May for practices in the South East Staffordshire & Seisdon areas
OSCEs - GRR & PEATS
Staffordshire LOC are holding both a GRR and MECS/PEARS OSCEs event on Monday 13th March. This event is for Optometrists practicing in the Staffordshire area, who would like to gain accreditation to either Glaucoma Referral Refinement or PEARS/MECS schemes (or both).

Continuing Community Services Under SASPEC Company Model
As you will be aware we have now had formal agreement from the North Staffordshire & Stoke on Trent CCGs, to re-commission the following pathways under the Company Model (SASPEC):
•Acute Eye Services
•Glaucoma Services
•Pre & Post Operative Cataract Services
•Paediatric Shared Care
Expressions of Interest for North Staffs & Stoke Eyecare Services Re-launch
Primary Eyecare Shropshire & Staffordshire Ltd (SASPEC) - the LOC Company, has been in discussions with North Staffordshire & Stoke on Trent CCGs with the aim of re-launching the current shared care pathways using the LOCSU company model.

We are pleased to confirm that the CCG have agreed our proposal to re-commission these pathways with a managed service provided by SASPEC. This means that SASPEC will deal with the running and management of the service and individual practices will sub-contract to SASPEC rather than the CCG.
Notice of PEARS/MECS and GRR OSCEs
Staffordshire LOC are holding both a GRR and MECS/PEARS OSCEs event on Monday 13th March. This event is for Optometrists practising in the Staffordshire area, who would like to gain accreditation to either Glaucoma Referral Refinement or PEARS/MECS schemes (or both).
LOC Office - Christmas Opening Hours
The LOC Office will close on Tuesday 20th December and will re-open on Tuesday 3rd January 2017.

We would like to wish you all a Merry Christmas and a Happy New Year.
Queens Hospital Direct Cataract (DAC) Referrals - Faxed Referrals No Longer Accepted - Update
Queens hospital will now allow Direct Access Cataract referrals to be faxed to their Treatment Centre, if the practice does not have a NHS.net email address, however, it is their intention that should this machine stop working then it will not be replaced. With this in mind Staffordshire LOC would recommend that all practices who refer into Queens Hospital complete the IG Toolkit which can be reached via the following link https://www.igt.hscic.gov.uk/

The fax number to be used with immediate effect is 01283 536760
Notice of MECS & GRR OSCEs
Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC) will shortly be running 2 OSCE events
Medical Retina Teaching Evening - 8th November 2016
A Medical Retina Teaching Evening was held at North Staffs Medical Institute on Tuesday 8th November.

PCSE Optician Update October 2016
Please see below the recent update from Primary Care Support England
Medical Retina Teaching Evening
University Hospital of North Midlands have joined forces with the diabetic team to arrange a medical retina teaching evening on:

Tuesday 8th November at North Staffs Medical Institute.
6.00pm for a 6.30pm start. Food will be provided.
National Eye Health Week - 19th - 25th September 2016
National Eye Health Week is from 19th - 25th September 2016
North Staffs & Stoke on Trent CCG Office Move
As of 12th September 2016, North Staffordshire & Stoke on Trent Clinical Commissioning Groups will be located at the following address:

Smithfield 1 Building
Leonard Coates Way
Stoke on Trent
ST1 4FA

Brian Hillman -update
Staffordshire LOC are very sorry to hear of the passing of Brian Hillman a North Staffordshire optometrist who has recently passed away.

Our thoughts are with his family at this time.
CET Grant Forms
Please note that CET (Continuing Education and Training) Claim forms should be sent directly to Ophthalmic Payments via the email lasca.claims@nhs.net
Post Operative Cataract Pathway
SASPEC have been in talks with Stafford & Surrounds, Cannock Chase, East Staffordshire and South East Staffordshire CCGs who have expressed a desire, subject to clarifying the final details, for a post operative cataract pathway in their areas.
PEATS/MECS & GRR OSCEs
Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC) will shortly be running a LOCSU MECS/PEARS Part B (OSCEs) and a GRR OSCEs assessment. The event will take place on Thursday, 14th July, at Prince & Bates Opticians, 193 Station Road, Burton on Trent, DE14 1BH with the first round of assessments taking place from 6pm.
Invitation to a CET event at Optegra Eye Hospital on 22nd July
Contemporary Advances in Cataract and Refractive surgery

Followed by an optional tour of the Optegra Eye hospital facilities
PEATS in the News!
Here is a link to a report in the Staffordshire Newsletter of outstanding and prompt eye care given to a patient by the Stafford and Cannock PEATS scheme.
PEATS/GRR CET Event - Monday 16th May
The presentations from the PEATS/GRR CET event which was held at the Stafford Postgraduate centre, on Monday 16th May are now available to view on the Professional page of the Staffordshire LOC website.
Staffordshire LOC AGM - Tuesday 14th June 2016
The Staffordshire LOC AGM will be held on Tuesday 14th June 2016 at Yarnfield Park Training & Conference Centre in Yarnfield, Stone, Staffordshire 6.30pm for 6.45pm start.


Stafford & Cannock PEATS and GRR CET Event - Monday 16th May
Staffordshire LOC has organised a PEATS (Primary Eye care Assessment & Treatment Service) and GRR (Glaucoma Referral Refinement) CET event for Monday 16 May, taking place in the Stafford Postgraduate Medical Centre. Although it is intended ostensibly for the benefit of optometrists actively participating in the Stafford & Cannock PEATS and GRR services, it will also be of relevance to any optometrists in South Staffordshire who are not yet accredited, but who might be interested in signing up to the services in the near future.
New NHS Voucher Values
To view the NHS general ophthalmic fees and optical voucher values for financial year 2016 to 2017, please use the following link:

http://www.networks.nhs.uk/networks/news/general-ophthalmic-service-fees-and-voucher-values-from-april-2016
New Cataract Referral Criteria for South Staffordshire
Staffordshire LOC has just been informed by the commissioning manager for East Staffordshire CCG that the criteria for Cataract procedures have changed, with effect from 1st April 2016
Diabetic Eye Screening Practices and Information Governance Compliance
You will no doubt recall the email sent from Staffordshire LOC to all diabetic eye screening practices on 8 March, which advised all diabetic eye screening practices not to complete the Information Governance (IG) Toolkit until further clarification had been received.
Diabetic Screening Practices and Information Governance Compliance
You will recall an email from Helen Jones sent to the Alert Centre on Optomize on 15 February, advising of the need for all optical practices participating in the Staffordshire diabetic eye screening programme to complete an Information Governance assessment, via the on-line IG Toolkit Version 13 (2015-16).
Possible Payment Identification Issues
The NHS payments service delivered by Primary Care Support England from Preston may start delivering payments without itemisation
Amendments to Stafford & Cannock PEATS and GRR Guidance for Accredited Optometrists
The following amendments to Stafford & Cannock PEATS and GRR Guidance have been agreed between the service commissioners and Primary Eyecare (Shropshire & Staffordshire) Ltd / SASPEC, following a services review meeting of 22 December 2015. You will also find a couple of reminders about existing guidance.
Information about referrals to University Hospitals of North Midlands **UPDATE**
It has come to light that University Hospitals of North Midlands has unilaterally changed its ‘referral in’ policy. This has resulted in a number of referrals not being accepted and ‘bounced back’ to the original referrer.
Referral into PEATS from 111
At a services review meeting with Stafford and Cannock CCGs on 22 December, an appraisal of the Primary Eyecare Assessment and Treatment Service (PEATS) demonstrated high levels of clinical excellence, cost savings and patient satisfaction. Hence, the CCGs are keen to increase the service’s activity, and it was agreed that Stafford and Cannock PEATS would accept referrals from the 111 service.
CET Grant Forms 2015
The 2015 CET grant forms are now available to download.
Oral Supplements for Macular Degeneration
Staffordshire LOC has been contacted by the South Staffordshire CCGs, with a request to circulate the following information to our fellow optometrists and dispensing opticians.
GRR Reminder to all Stafford and Cannock Optoms
On 20th July 2015, the Stafford & Cannock Glaucoma Referral Refinement (GRR) pathway was launched for community Optometry. The primary motivations behind this scheme are the NICE guidelines (2009) and subsequent need to keep false positive cases of raised IOP from reaching secondary care setting
LOC Office
Please note that the LOC Office will be closed from 2.45pm on Thursday 27th August 2015 until 8.15am on Tuesday 7th September 2015.
Direct Access Cataract Training
We are running another Direct Access Cataract training session on Monday 28th September 2015 at 6.30pm at Stafford Business Village in Stafford
North Staffs/Stoke Acute Pathway - Change to Accreditation Requirements
Following discussions with Stoke and North Staffordshire CCGs, SASPEC is pleased to announce that the requirements for training and accreditation to the North Staffs / Stoke Acute pathway (soon to be renamed North Staffs / Stoke Primary Eyecare Assessment & Treatment Service [PEATS]) have been made significantly more straightforward.
LOC Office
Please note that the LOC Office will be closed from 2.45pm on 16th July 2015 until 8.15am on 27th July 2015.
Ordering GOS Forms
As you will be aware Primary Care Support Services have now relocated.

There is a new process for ordering GOS forms.
Stafford and Cannock PEATS - Invitation to Border Practices
There may be a last minute opportunity for Staffordshire practices outside (but bordering) Stafford & Surrounds and Cannock Chase CCG areas to participate in the Stafford and Cannock Primary Eyecare Assessment & Treatment Service (PEATS), scheduled for launch on 1 July 2015.
Staffordshire LOC AGM - Tuesday 16th June
The Staffordshire LOC AGM will be held on Tuesday 16th June at the Stone House Hotel in Stone
Relocation of Primary Care Support Services
You will have received a leaflet from the West Midlands Primary Care Support Office.
Stafford & Cannock PEARS OSCEs
Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC) will be running a LOCSU MECS/PEARS Part B (OSCEs) assessment in Stafford on Sunday 7 June.
PEATS Clinical Triage
Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC) is seeking a team of experienced optometrists to provide clinical triage for referrals into the Stafford & Cannock Primary Eyecare Assessment & Treatment Service (PEATS)
GOS Claims
The LOC have been informed by the current financial services of NHS England that Staffordshire practitioners will soon have to submit their GOS claims ( ie. completed GOS1, GOS 3, etc forms ) directly to LASCA in Preston in order to claim the NHS fees.
Stafford and Cannock Primary Eyecare Assessment and Treatment (PEATS) Service
As many of you know, Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC) presented a bid for a Primary Eyecare Assessment and Treatment Service (PEATS) pilot on 13 January, in response to notice of a tender for the service by Stafford & Surrounds (SAS) and Cannock Chase (CC) CCGs. I’m pleased to advise you that SAS PEC has been confirmed as the preferred provider for the pilot, which is scheduled to run for 18 months, and which the company hopes to launch in the early summer.
Primary Eyecare (Shrops & Staffs Ltd): Finance Lead Required
Primary Eyecare (Shropshire & Staffordshire) Ltd (SAS PEC), having appointed a Board of Directors and Clinical Governance & Performance Leads for all Staffordshire community eyecare services, is now in a position to appoint a Finance Lead
Managing Non-Tolerance Issues
Report from the Optical Confederation on Managing Non-Tolerance Issues
Tender for the Renewal of a Contract for Supply and Fitting of Low Visual Aids and Contact Lenses
We have received an email from Stephen Boulton Contracts Manager working in the Supplies and Procurement Department for the University Hospitals of North Midlands NHS Trust giving the opportunity to tender for work for the supply and fitting of Low Visual Aids and Contact Lenses
Direct Access Cataract Training - 3rd March 2015
Staffordshire LOC is holding another Direct Access Cataract Training session.

National Performers List Website
You were emailed towards the end of last year regarding the closure of the National Performers List.
Glaucoma Referral Refinement Pathway Launch Evening
The launch meeting for the recommissioned and expanded Stafford & Surrounds and Cannock Chase Glaucoma Referral Refinement (GRR) pathway will take place on the evening of Thursday 5th February at 6pm at the Stafford Postgraduate Medical Centre.
LOC Office
The LOC Office will be closed from 2.45pm on Thursday 18th December until Monday 5th January.
Closure of National Performers List Website
We have been advised that the National Performers List website www.performer.england.nhs.uk will be closing on the 31st December 2014.
Glaucoma OSCEs and Taster Events
On 11th December 2014, WOPEC will be running a LOCSU Glaucoma OSCEs assessment for optometrists based in Stafford & Surrounds and Cannock Chase CCG areas at Specsavers Opticians in Stafford.
Increase in Direct Access Cataract Waiting Times at Rowley Hall Hospital
Staffordshire LOC has recently been contacted by Mel Savage, Head of Commissioning at Stafford & Surrounds (SAS) and Cannock Chase (CC) CCGs. Mel informs us that Rowley Hall hospital is currently struggling with the demand for cataract procedures, and she is concerned about the waiting times patients are now experiencing.
Talk on Keratoconus
Anupama Pherwani - Consultant Ophthalmologist at UHNS is giving a talk on Keratoconus on Wednesday 12th November 2014.
Community Eye Care Pathways for Stafford and Cannock
Staffordshire LOC is currently involved in discussions with Stafford and Cannock CCGs, and other local eye health stakeholders, about the commissioning of Glaucoma, Paediatrics and PEARS community eye care services.
Direct Access Cataract Training
Staffordshire LOC is holding a Direct Access Cataract Training session on 6th November 2014.
Staffordshire LOC Fax Number Change
Please note the Staffordshire LOC Office has a new fax number.
Fit For The Future Community Eye Care Pathways: New COSIs Required
The success of the North Staffs/Stoke Fit for the Future community pathways has been such that the increased level of activity requires further suitably trained and accredited community optometrists to sign up. Staffordshire LOC is looking for expressions of interest in the Acute (PEARS), Glaucoma Test B (OHT and suspect COAG co-management), Post-op Cataract and Paediatrics pathways.
Glaucoma Referral Refinement Expansion
The Staffordshire Primary Eye care Services Company is always looking to expand Glaucoma Referral Refinement (GRR) Test A and B providers in North Staffs and Stoke.
2014 CET grant claim forms - Claiming your funding
The increase in the CET grant has been agreed for 2013. The payment, which is payable in 2014 for CET undertaken in 2013, has risen by 2.5% to £529
Staffordshire LOC Office Move
Notification of the change of address for the Staffordshire LOC Office
Staffordshire LOC Annual General Meeting 2014
The Staffordshire Local Optical Committee held its Annual General Meeting on Tuesday 10th June 2014 at the Stone House Hotel in Stone with over 60 optometrists and dispensing opticians attending
LOC Company and Clinical Leads
Staffordshire and Shropshire LOCs are working together towards the formation of an LOC Company. Clinical leads will be required for all community pathways. All applicants welcome!
Area Team's Conclusions Re: Assurance of GOS Contracts
Jeanette Sims has written to all GOS contractors with reference to their QiO self-assessment forms and action plans.
LOC Election
There are currently positions vacant on Staffordshire LOC for a dispensing optician, a community optometrist and a hospital optometrist.
Staffordshire Local Optical Committee AGM
The Staffordshire LOC AGM is being held on Tuesday 10th June 2014 at the Stone House Hotel in Stone
Branch Retinal Vein Occlusion Talk
A Branch Retinal Vein Occlusion talk is to be held on Wednesday 4th June 2014 at the North Staffs Medical Institute
Free NHSmail accounts for all optometrists/dispensing opticians in Staffordshire
The Eye Health LPN is initiating a programme to provide all optometrists/dispensing opticians with free NHSmail accounts in Shropshire and Staffordshire. Those of you who want an NHS mail account need to complete and return a form to Shelley Stubbs via the LOC office by Friday 6th June.
Staffordshire Enhanced Services Event
Staffordshire LOC held an Enhanced Services Event at the North Staffs Medical Institute in Hartshill on Tuesday 4th March where over 40 optometrists attended.
Staffordshire Direct Access Cataract Referral Training
Mark McCracken led a training event on Tuesday 25th February on behalf of Staffordshire LOC for optometrists who wished to be accredited to the Direct Access Cataract (DAC) referral pathways in North and South Staffordshire.

Staffordshire Local Optical Committee Constitution

 

General

 1.  In the following scheme unless the context otherwise requires “the Committee” means the Local Optical Committee formed for the purposes connected with the National Health Service Acts.

Title

 2.  The Committee shall be known as the Staffordshire Local Optical Committee.

Objectives 

3.1  To advise the NHS England Staffordshire & Shropshire Area Team and Staffordshire Clinical Commissioning Groups on matters affecting optometrists and dispensing opticians undertaking general ophthalmic services in the area.

 3.2  To enable optometrists and dispensing opticians undertaking general ophthalmic services in the area to formulate collective views on the administration of the services and in particular to make suggestions for their improvement and to transmit them to the NHS England Staffordshire & Shropshire Area Team and Staffordshire Clinical Commissioning Groups.

 3.3  To disseminate information about the general ophthalmic services among optometrists and dispensing opticians in the area to assist individual optometrists and dispensing opticians to understand and comply with their terms of service.

 3.4  To consider any complaint made to them by any optometrist against any other optometrist practising in the area for which the committee is constituted involving any question of the efficiency of the general ophthalmic services.

 3.5  To advise the NHS England Staffordshire & Shropshire Area Team and Staffordshire Clinical Commissioning Groups on matters affecting optometrists and dispensing opticians in relation to the hospital eye services, the scope and efficiency of those services, and in connection with the provision of ophthalmic services from Health Centres, Clinics and the like.

 3.6  To carry out such other advisory or consultative functions as may be incidental to or assist in the attainment of the above objectives, including liaison with patient representative groups within the area.

Membership

 4.1 (a) The Committee shall consist of a maximum of 18 optometrists, all of whom shall be in practice in the area and whose names are on the local ophthalmic list.  The membership must include at least one optometrist practicing in each PCT area.

       (b) The optometrists to be elected under 4 (1) (a) shall be elected by and from the optometrists practising in the area and whose names are on the local ophthalmic list.

       (c) In addition, the Committee shall include where possible, one optometrist elected by and from optometrists employed as such by the NHS Trusts situated in the territory of the Staffordshire Clinical Commissioning Groups.

 4.2 (a) The Committee shall also include a maximum of 4 dispensing opticians including a representative of ABDO.

       (b) The dispensing opticians to be elected under 4 (2) (a) shall be elected by and from the dispensing opticians practising and registered within the area covered by the Staffordshire Clinical Commissioning Groups.

 4.3  Whereby the normal process of election representation to reflect corporate practices has not been made, a place shall be specifically reserved for a representative of FODO.

 4.4  Provided that the Committee so elected shall have power to co-opt one or more optometrists or dispensing opticians, who shall not have any voting rights.

Term of Office

 5.  The term of office of members shall be 4 years, (half the members to be elected initially for a period of 2 years) provided that at the expiration of this term of office a member shall be eligible for re-election.

Vacancies etc. not to invalidate proceedings

 6.  The proceedings of the Committee shall not be invalidated by a vacancy in their membership, or by any defect in the appointment of any member of the Committee.

Proceedings of the Committee

 7.1  The Committee shall hold meetings at least twice per year, at such time and place as shall generally be agreed.

 7.2  The Committee shall create such sub-committees as it deems necessary to deal with implementation of strategy as identified by the main Committee.

Officers of the Committee

 8.1  The Committee shall elect a Chairman, 3 Vice Chairmen, a Treasurer, Assistant Treasurer, and a Secretary from among their number, all of them normally hold office for one year, provided that the officers of the Committee shall be eligible for re-election.

 8.2  The Committee shall elect one optometrist from each Clinical Commissioning Group locality to represent the profession to that locality.  The Committee shall nominate one deputy per locality (not necessarily practicing in that locality or necessarily a member of the Committee).

 8.3  Alternatively the Committee may appoint a lay Secretary.

Quorum

 9.  One third of the number of members of the Committee, or if one third is not a whole number, the next number above one third shall form a quorum of the Committee.  Provided that where the full Committee numbers five or less than five members, the quorum shall be not less than 2 members entitled to vote.

Disqualification or Resignation of Members

10.1  A duly elected optometrist or dispensing optician who is no longer practicing in the area, or has ceased to be employed by an NHS Trust in the area shall vacate his/her seat on the Committee and a casual vacancy shall be deemed to have occurred.

 10.2  Where a member of the Committee has been absent from 3 consecutive meetings of the Committee to which he/she has been summoned, the Committee may, unless they are satisfied that his/her absence was due to illness or other reasonable cause, declare that his/her seat on that Committee has been vacated, and thereupon a casual vacancy shall be deemed to have occurred.

 10.3  A member of the Committee may at any time, by notice in writing signed by him/her and delivered to the Secretary, resign his/her office.

 Method of filling casual vacancies

 11.1  Where by reason of the resignation, death or disqualification of a member of the Committee, a casual vacancy in the membership of the Committee occurs, the Committee may appoint an optometrist or dispensing optician on the local ophthalmic list and practising in the area of the Staffordshire Clinical Commissioning Groups or as appropriate, an optometrist or dispensing optician employed as such by NHS Trusts whose premises are situated in the territory of the Staffordshire Clinical Commissioning Groups.

 11.2  The person so appointed shall hold office for the remainder of the term of office of the member in whose place he/she is appointed.

 11.3  The Secretary shall maintain a list of all changes to the Committee structure.

 Finance

12.  The Committee shall be empowered to make such financial arrangements either by compulsory levy, as provided for in section 45 (2) and (3) and Schedule 6 (para. 5) of the NHS Act, 1977, and/or by voluntary levy, to cover the working expenses of the Committee as shall be generally agreed by the optometrists on the ophthalmic list and practising in the area.  Provided that the Committee shall be empowered to raise funds by voluntary levy for such other purposes as the Committee may approve.  The financial year should coincide with the tax year.

 Records and accounts

13.  Minutes shall be kept of each meeting of the Committee as well as an account of the income and expenditure, such account to be examined annually by two persons, not being members of the Committee, appointed by the Committee.  These shall either be optometrists or other persons of relevant experience.

Notice of meetings

14.  At least 14 days notice shall be given before each Committee meeting.  In the case of the Annual Meeting, at least 21 days notice shall be given.

 Annual meetings

 15.  On 30th June each year, or the next nearest prior convenient day, a meeting shall be held at which all optometrists and dispensing opticians on the ophthalmic list and practising in the area of the Staffordshire Clinical Commissioning Groups shall be invited to attend.

 The busness of the meeting shall include:

        (i) a report of the year’s working and the presentation of the examined accounts;

        (ii)  the election of the examiners;

        (iii)  (every 2nd year), the election of half the members of the Committee.

 Variation of Constitution

 16.  The Committee may, where changes in the National Health Service Regulations or where local circumstances require, vary the constitution.  Proposed variations shall first be circulated to all optometrists and dispensing opticians whose names are included in the ophthalmic list for the area and then submitted to the Annual Meeting of the optometrists and dispensing opticians practising in the area and if adopted, shall be notified to the NHS England Staffordshire & Shropshire Area Team and Staffordshire Clinical Commissioning Groups. The Strategic Health Authority and Primary Care Trusts will then inform the LOC concerned whether the proposed variation would be consistent with continued recognition by the NHS Commissioning Board (NHS CB) under the National Health Service Act 2006 sction125(1).

        

APPENDIX

 

PROCEDURE FOR THE ELECTION OF OPTOMETRISTS AND DISPENSING OPTICIANS TO THE LOCAL OPTOMETRIC COMMITTEE

 Method of election of optometrists and dispensing opticians

 

  1. Every optometrist and dispensing optician whose name is on the ophthalmic list and who is practising in the area of the Staffordshire Clinical Commissioning Groups (in this scheme referred to as an “elector”) shall be entitled to be present and to vote at a meeting convened for the purpose of electing optometrists and dispensing opticians to the Committee.  At least 21 days before the date on which the meeting is to be held, the Secretary or Returning Officer shall send to all optometrists and dispensing opticians on the ophthalmic list and practising in the area, a written notice setting forth the date, time, place and purpose of the meeting.

2.         (I) The Returning Officer shall be appointed by the Local Optometric Committee.  In the event of the person appointed as Returning Officer being unable to act, he shall appoint some person, other than an elector, to act as deputy in his place.

            (II) The Returning Officer shall be reimbursed all expenses properly incurred by him in the conduct of the election.

 3. The electors present at the meeting shall appoint a Chairman to preside at the meeting and two scrutineers to assist the Returning Officer in counting the votes.

 4.  Any optometrist or dispensing optician whose name is on the ophthalmic list and is in practice in the area of the Staffordshire Clinical Commissioning Groups may be a candidate for election to the Committee.

 5.  Every candidate shall be nominated by at least two electors either personally at the meeting, or by written communication delivered to the Returning Officer at least 48 hours before the meeting.  The Returning Officer shall not accept any nomination unless the candidate has intimated before the time of voting that, if elected, he/she is prepared to accept office.

 6.  If the number of candidates does not exceed the number of vacancies to be filled, the Returning Officer shall declare those candidates to be elected; if the number of candidates exceeds the number of vacancies, a vote shall be taken in the manner hereinafter provided for the purpose of filling those vacancies.

 7.  Each elector shall be entitled to cast a number of votes equal to the number of vacancies in respect of which the vote is taken, but he/she may not cast more than one vote for any one candidate.

 8.  Voting shall be in accordance with the following rules:

     (I)  The Returning Officer or his deputy shall prepare a list of duly nominated candidates showing the names of the electors by whom each candidate has been nominated.

     (II)  The Chairman shall in such manner as he thinks fit, inform the meeting of the names of the candidates and the number of vacancies.

     (III) Each elector shall indicate on a voting paper the names of those candidates for whom he desires to record his vote and shall sign his name at the foot thereof.

     (IV) A voting paper shall be invalid if:

         (a) it contains the names of more candidates than there are vacancies to be filled

         (b) it is not signed in accordance with these rules

         (c)  in any other respect it does not comply with these rules or is marked in such a manner as to cause any uncertainty as to the candidate for whom the elector desires to record his vote, provided that the Returning Officer shall, if he thinks fit, treat a voting paper so marked as valid for the purpose of any vote other than that in connection with which the uncertainty arises.

 

9.  The Returning Officer shall examine the voting papers and, after rejecting any that are invalid, shall count the votes recorded on the remaining papers and shall prepare a list of the candidates according to the number of votes which each has received, the person receiving the greatest number of votes being placed highest on the list.

 10.  Provided that the Chairman may on a resolution duly proposed, seconded and passed by the meeting prior to voting, declare that voting shall be by a show of hands for each candidate separately.  Paragraphs (8) and (9) shall then operate only insofar as they can be made applicable.

 11.  If the votes received by any two or more candidates are equal and the addition of a vote to any one of such candidates would enable that candidate to be declared elected, the Chairman shall take a vote of the meeting, whether a show of hands, or in writing, as he thinks fit, to decide which of the candidates shall be placed highest on the list; or if the meeting has been declared at an end before the count is completed, the Returning Officer shall decide by lot which of the candidates shall be placed highest on the list.

 12.  The Returning Officer shall declare elected such number of optometrists and dispensing opticians highest on the list as will fill the vacancies to be filled at the election.

 13.  Where the number of persons elected is less than there are vacancies to be filled, the Committee may appoint one or more optometrists and/or dispensing opticians to fill the vacancy or vacancies, and the person or persons so appointed shall be deemed to be elected members.

 14.       (I) Where a Deputy Returning Officer has acted at a meeting, he shall forthwith give notice in writing of the result of the election to the Returning Officer

 14.       (II) The Returning Officer shall forthwith give notice in writing of the result of the election to each of the persons elected.

 15.  Where any document is, under these Rules, required to be sent to an optometrist or dispensing optician, it shall be deemed to have been duly sent if it has been delivered or posted to the address of the optometrist or dispensing optician in the ophthalmic list.

 16.  Any question as to the validity of any nomination, ballot paper, or otherwise, in connection with any election shall be determined by the Returning Officer.

METHOD OF ELECTION OF OPTOMETRISTS AND DISPENSING OPTICIANS  EMPLOYED BY NHS TRUSTS

17.  The secretary of the Local Optical Committee shall write to all, optometrists and dispensing opticians employed by NHS Trusts within the area of the Committee inviting nominations, from among their number, to serve on the Committee.

 18.  In the event of more than one optometrist or dispensing optician being nominated, a simple ballot shall be held among the hospital optometrists and dispensing opticians to elect one optometrist or dispensing optician.

 19. The Chair/Secretary should satisfy him/herself that there shall be appropriate representation to fulfil the requirement for PCT leads.